Diplomatic (Index 10-1xx) or Service Visa (Index 20-1xx)
Foreigners who will be on assignment with the United Nations in Indonesia are must be in possession of valid Diplomatic (Index 10-1xx) or Service (Index 20-1xx) visa prior to their travel to Indonesia to assume their assignment. Upon arrival in Indonesia, the visa must be converted immediately into Indonesian Stay Permit and Multiple Exit Re-entry Permit. Please contact Administrative/ Operations Staff (please refer to Annex 13 for contact person in your respective office).
Please note that this visa is applied for duration of stay in Indonesia of more than 6 months. Can be converted to a stay permit and multiple exit re-entry permit for maximum duration of stay of one year, extendable. Extensions while be granted based on contract duration.
Stay Permit (SP) /Multiple Exit and Re-Entry Permits (MERP):
Organizations will process your documents for inclusion of stay Permits and Multiple exit and re-entry permits in accordance to the relevant country regulations. This stay permit is required for exiting and re-entering the country. To facilitate this process, please provide the office with digital copies of passport size photographs with white background (4 x 6 cm). This will allow you to exit and re-enter Indonesia on the same visa, without this permit your visa will automatically become void upon leaving the country. MERP visa/permit is normally extended for 12 months at a time.
Pre-requisites to the visa process
- Validity of passport must be beyond six (6) months from your arrival date in Indonesia
- Visa arrangements for family members will be made according to the regulations in your specific organization. Please note that the Indonesian government does not acknowledge same sex marriages or common law marriages. In accordance to the Indonesian Marriage Law, marriage should be registered in accordance to the ni prevailing laws of where the marriage took place. Therefore, a copy of a marriage certificate is a mandatory requirement in order to proceed with visa for spouses.
- Dependents will also be issued a diplomatic or dinas visa. Under these types of visas, dependents will be prohibited to obtain work within the country.
- For accompanying children, copies of birth certificates are required to proceed with their dependents visa.
Documents required for processing official visa (Service (Dinas) Visa Index 20-1) for staff member and eligible family members prior to arrival at the duty station (subject to Indonesian embassy regulations in respective country):
- National Passport/UN laissez-passer
- Completed visa application form
- Visa facilitation letter prepared by UN agency in Indonesia
- Copy of UN agency in Indonesia’s letter to MOFA as supporting document
- Nota Dinas and GAF from Ministry of State Secretariat
- 4x6 cm with white background photographs (passport size) – soft copy would be accepted
Summary to process Dinas (Service) Visa
| No | Description | Institution/Person in Charge | Time Frame Required | Remarks |
| 1. | Arrangement of the Government Administrative Formality (GAF) | |||
| 1. Submit request for GAF | Admin focal point from UN Agency | 1 (one) working day | Respective UN agency will initiate this process after receiving your copy of UNLP, copy of National Passport, short bio/CV (not P11) and soft copy of photograph with white background (4 cm x 6 cm), red background photos are required if duty station is in Aceh or Papua.For your immediate family member copy of national passport and soft copy of photograph with white background (4 cm x 6 cm) | |
| 2. Issue GAF | Indonesian Ministry of State Secretariat (SETNEG) | Approx. 25 (twenty-five) working days | ||
| 2. | Based on the GAF, arrange Nota Dinas | |||
| 3. Submit request for Nota Dinas | Admin focal point from UN Agency | 1 (one) working day | The letter will be sent to SETNEG once the GAF obtainedAt this stage, Respective UN agency will need location of Indonesia embassy/consulate to be visited by you and family in arranging the VISA | |
| 4. Issue verbal note for visa | SETNEG | Approx. 5 (five) working days | ||
| 5. Issue visa facilitation letter | Admin focal point from UN Agency | 1 (one) working day | ||
| 6. Apply for Indonesian Entry (Diplomatic/ Service) visa at the selected Indonesian Embassy | Staff member and immediate family member(s) (if any) | |||
| 7. Submit request for visa authorization (BRAFAKS) to the Indonesian Ministry of Foreign Affairs | Indonesian Embassy (KBRI) | Approx. 15 (fifteen) working days | ||
| 8. Issue visa authorization letter and submit it to KBRI | Indonesian Ministry of Foreign Affairs | |||
| 9. Issue the visa | KBRI | Approx. 5 (five) working days | ||
| 3. | Conversion of Entry (Service) visa into Residential and Multiple Exit Re-entry Permits | |||
| Upon arrival in Indonesia in Indonesia, the entry visa must be converted into Residential and Multiple Exit Re-entry Permits | Admin focal point from UN Agency and Indonesian Ministry of Foreign Affairs | Approx. 10 (ten) working days | Original UNLP/passport, sample of signature and information on current address is required. |
Visa Exemption/ Visa-free Facility
Passport holders of certain countries in the regulation are exempt for having a visa to enter and stay in Indonesia for 30 days for the following purposes:
- Leisure, tourism
- Family visit
- Social visit
- Art and Cultural
- Government visit
- Giving Lecture or attend seminar
- Attend a meeting held by head office or Representative office in Indonesia
- Continue journey to another country
This type of visa cannot be converted into another type of stay permit. For further details, please check on the Immigration website.
Visa on Arrival
Visa on Arrival (VOA) is issued only when travellers arrive at a designated port in Indonesia by the Immigration Office. Citizen of certain countries, countries that can apply for VOA can directly obtain a Visa on Arrival (VOA) at designated ports of entry, designated Airport/Seaport. VOA is valid for 30 days, its calculated from the first day of arrival in Indonesia regardless of the time of arrival or departure.
Further information on visa on arrival can be obtained here.
If you are travelling with an Indonesian spouse, you may require having an Indonesian visa in your passport, therefore please check with that airline company prior to travel.
If you are staying longer than 30 days, it is highly recommended to request a visit visa prior to travel in Indonesia.
*visa of on arrival is removed temporarily during pandemic
Visit Visa
Foreigners that are planning to visit Indonesia for longer than 30 days, but less than 6 months can apply for a visit visa.
Visit visa can be used to enter and stay in Indonesia for the following purposes:
- Holiday
- Family visit
- Social visit
- Art and cultural
- Governmental visit
- Non-commercial sports activity
- Benchmarking
- Short-course, short training
- Giving consultation and training in implementing technological innovation on industry to improve Indonesian industrial product design quality, and foreign marketing
- Journalism
- Non-commercial movie making
- Business meeting
- Buying goods or products
- Giving consultation
- Working in a very urgent matter
- Giving lecture or attending a seminar
- participating on an international exhibition
- attend meeting held by Head Office or Branch office in Indonesia
- Audit, quality control, inspection to a branch office in Indonesia
- foreign workers on probation
- Continue journey to another country
Further information to visit visa can be obtained here.
*visit visa is available but very restricted during pandemic
Please note that visa exemption, visa on arrival and visit visa cannot be converted to a stay permit.